Attendance Procedures

The Ceres High School faculty and administration believe an important segment of education is participation in classroom activities on a daily basis. The school’s attendance policy is designed to ensure that students comply with the state’s compulsory education law and receive the maximum benefit from their education at Ceres High School.

Clearing Absences

Absences must be cleared within 48 hours of return to school. Absences not cleared in this time frame will be considered unexcused/cut, and will result in Saturday School. Clearing absences from any class is the responsibility of the student and the parent. Absences may be cleared by a parent signed note or by a parent phone call. The automated attendance dialer will contact parents of students whose absences were not cleared.

Absences and Make-Up Work(E.C. 46014, 48205, 48260; CAC Title 5, Sec. 420)

For the purposes of allowing make-up work, Ceres High School will accept the following types of absences:

Medical, dental or optometric appointments
Funeral of immediate family member
Jury Duty
Religious holidays, retreats or education (retreats not to exceed four hours per semester, education not to exceed four days per school year)
Family necessity--48 hour advance notice from the parent with approval from the principal--not to exceed 10 days per school year
School activity
Appointment with counselor, nurse, or administrator
It is the responsibility of the student to make arrangements with the teacher to make-up missed work. Upon their return to school, students have one school day to make up time for each day of absence. Students will be required to make up their homework in the order that it was missed.

Absences not covered in the list above are considered unexcused (for example: cutting, car trouble, vacation, baby-sitting). Students who have unexcused or uncleared absences may not receive credit for make-up work. However, students may elect to complete work for the educational value of make-up work. 

Truancy (E.C. 48260-3, 48900(k), 49164; CVC 1302.7)

Students may not be absent from school without verified approval of their parent/guardian or the school. After two school days, any unverified absence will be considered as a cut. Any absence not approved by the student’s parent/guardian or the school will be considered a cut. Students with cuts will be considered truant. The school will periodically notify parents of truant students by issuing truancy letters.

Truant students will be subject to the following consequences:

12 unverified period abs: Truancy Letter 1 sent Sat. School assigned.

24 unverified period abs: Truancy Letter 2 sent Sat. School assigned.

36 unverified per. abs Truancy Letter 3 sent. Sat. School assigned. & Student/Admin. Conf.

37 unverified per. abs: Referral to SARB 3 days of OCS assign & Parent/Admin. Conf

Students who have appeared before SARB and who continue to cut school may be referred to the District Attorney’s office for prosecution of the students and parents for violation of California’s mandatory attendance laws. The student may also be involuntarily transferred to an alternative education site. Cutting one or more periods of class will result in Saturday School and possible citation to diversion. Students who are cited to diversion and who continue to be truant and/or fail to serve Saturday School will be immediately cited for truancy.

Student Attendance Review Board (E.C. 48320-48324, 48292-48293)

The Education Code provides for the establishment of School Attendance Review Boards (SARB) to meet the special needs of pupils with school attendance problems or school behavior problems. The School Attendance Review Board may include a parent and representatives of (1) the school, (2) the County Probation Department, (3) County Welfare Department, and (4) a representative of the County Superinten­dent of Schools (5) and a representative of the District Attorney’s Office.

The SARB has the authority to recommend that parents and students take certain measures to correct inappropriate behavior, refer the pupil to community agencies for assistance, or suggest adjustments to the school assignment. In the event that a parent or guardian or pupil fails to respond to the directives of the SARB or to services offered on behalf of the minor, the SARB may:

1. Direct that the minor be referred to the county welfare department under Section 300 of the Welfare and Institutions Code.

2. Direct that the minor be referred to the county probation department under Section 601 of the Welfare and Institutions Code.

3. Request the Supervisor, Child Welfare and Atten­dance, to file a complaint against the parent, guardian, or other person in charge of such minor with the District Attorney.

The parent/guardian of any pupil who fails to comply with the directives of the SARB, unless excused or exempted, is guilty of an infrac­tion and shall be punished as follows:

1. Upon conviction, by a fine of not more than one hundred dollars ($100) for each infraction.

2. Upon a second conviction, by a fine of not more than two hundred fifty dollars ($250) for each infraction.

3. Upon a third or subsequent conviction, by a fine of not more than five hundred dollars ($500) for each infraction.

4. In lieu of imposing the fines prescribed in paragraphs (1) and (2), the court may order such person to be placed in a parent education and counseling program.

Off Campus Permits

When a student has to leave school during the day regardless of what period it is, they must check out through the attendance office. Students are advised to bring a note before school. This includes such cases as doctor’s appointments or home emergencies. (The State Code states that Ceres High School must have parental permission to release students.) Students off campus without an off campus permit will be subject to a Saturday School assignment.

During lunch, parents wishing to take their student off campus must appear in person at the attendance office to obtain the required off campus permit. Phone calls or notes are not accepted.

Off campus permits will also be issued for ROP classes and work experience students. Work experience students are not allowed on campus during their W.E.E. period(s), with the exception of their W.E.E. class. Off campus permits may be withdrawn for attendance or disciplinary reasons. Work Experience students must exit campus through the student parking lot. 

Attendance Supervision (E.C. 49164; CAC Title 5, sec. 421(b))

Good attendance is important to the success of students. Absences of any kind are detrimental to the learning process. The attendance supervision policy is designed to curtail absences as much as possible.

Students who accumulate excessive numbers of absences will receive attendance letters. At 10 absences during one school year, excused or unexcused including suspension absences, the student will receive a warning letter. At 15 absences during one school year, excused or unexcused including suspension absences, the student will be placed on attendance supervision. This entails the following:

1. The student and parent will meet with an administrator. A note from a licensed medical practitioner is required to verify all additional absences.

2. If the student is absent from school for five additional days (20 total days) without the required medical verification, the student will be ineligible for extracurricular activities (including participation in senior activities and graduation) for the remainder of the school year, and will have any work permit revoked. 

Tardy Policy  
It is the responsibility of all students to be in class, in their seat, and ready to work when the tardy bell rings.  Students who are habitually tardy disrupt class and detract from the learning process of other students.  The purpose of the school’s tardy policy is to discourage students from being late to class.

A tardy occurs any time a student is not in class, in their seat, and ready to work when the bell rings.  An excessive tardy is considered a cut and occurs any time a student is 30 or more minutes late. Students who are excessively tardy are considered truant.  Students who are tardy to class will incur the consequences outlined below.  Note that the following refers to tardies in a particular class for a semester**.

1st period tardy policy:  Students are expected to attend school regularly and on time.  Excessive tardies will be deemed as being truant per the CUSD policy.  ALL 1st period tardies will result in a detention that must be served no later than the following school day.  Please note the school will not accept notes attempting to excuse tardies except when issued by a medical practitioner.  Multiple first period tardies will result in further discipline and/or parent meeting.

Tardies for first period will be handled accordingly:

Tardy 1-3:   Detention.

Tardy 4-5: Detention and teacher to call parent.

Tardy 6-8: Detention and 4 hours of Saturday school.

Tardy 9:      Detention, 4 hours of Saturday school, and Learning Director notified.

Tardy 10+:   Detention, 4 hours of Saturday school, Learning Director notified, Parent Conference, and possible SART meeting.
**4 tardies per quarter = “Needs Improvement” in citizenship

**8 tardies per quarter = “Unsatisfactory” in citizenship

Citizenship grade resets at the end of each quarter; however, the above consequences refer to total tardies for each semester.

Consequences for tardies to 2nd – 6th periods are as follows:

Tardy 1-3:  Warning

Tardy 4:      Teacher phone call to parent

Tardy 5:      4 hour of Sat. Sch./Teacher call to parent.

Tardy 6:      4 hour of Sat. Sch./Teacher call to parent

Tardy 7:      1 day OCS suspension, Conference with AP